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Talk Business UNO Networking Groups

PRIVACY POLICY

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For UNO Networking (owned by Lets Talk Business Ltd)

Last Updated: 19 September 2025

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This Privacy Policy explains how we, Let's Talk Business Ltd, trading as UNO Networking and Talk Business UK (referred to as "we", "us", or "our"), collect, use, and share your personal information. We are committed to protecting your privacy and handling your data in an open and transparent manner.

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Our Contact Details

  • Name: Lets Talk Business Ltd

  • Trading Names: UNO Networking, Talk Business UK

  • Registered Address: 5 Shannon Way, Evesham, Worcestershire, WR11 3FF

  • Email: [emailus@talkbusinessuk.com]

  • Website: [talkbusinessuk.com]

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For any questions about this privacy policy or your data, please contact us at the email address provided above.

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1. THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. We may collect, use, store, and transfer various kinds of personal data about you, including:

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  • Identity Data: First name, last name, business name, and job title.

  • Contact Data: Business address, email address, and telephone numbers.

  • Financial Data: Bank account and payment card details (processed securely by our third-party payment provider and not stored by us).

  • Profile Data: Your interests, preferences, feedback, and any other information you provide about your business.

  • Marketing and Communications Data: Your preferences for receiving marketing from us and our third parties.

  • Image and Visual Data: Photos and videos captured at our events (including face-to-face and online events).

  • WhatsApp Group Data: Your mobile phone number and any information you post within the UNO Networking WhatsApp groups you choose to join.

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We also collect, use, and share aggregated data, such as statistical data about our website usage, for various purposes. This data is not considered personal as it does not directly identify you.

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2. HOW YOUR PERSONAL DATA IS COLLECTED

We use different methods to collect data from and about you, including:

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  • Direct Interactions: You may give us your personal data by filling in forms or by corresponding with us by post, phone, email, or otherwise. This includes data you provide when you:

    • Apply for membership.

    • Register for or attend an event.

    • Subscribe to our newsletters.

    • Provide feedback or contact us.

    • Participate in a survey.

  • Automated Technologies or Interactions: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies. Please refer to our separate Cookie Policy for more details.

  • Photos and Videos: We take photographs and videos at our events for the purpose of promotion and marketing. We will inform you in advance that photography and videography will be taking place.

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3. HOW AND WHY WE USE YOUR PERSONAL DATA (LEGAL BASIS)

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data on the following legal bases:

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  • Performance of a Contract: This is when we need to process your data to fulfil our obligations under the membership contract with you (e.g., to manage your membership, provide access to events, and process payments).

  • Legitimate Interests: This is when the use of your data is necessary for our business interests, provided that your interests and fundamental rights do not override those interests. We rely on this basis for:

    • Taking and using photos and videos from events for social media and website promotion. We have a legitimate interest in promoting our business and events.

    • Sending you communications about our services that we believe will be of interest to you as a member (e.g., event updates, new member introductions).

  • Consent: In certain situations, we may ask for your explicit consent to use your data for a specific purpose. For example, if we want to use a professional photo of you with a testimonial on our website, we will ask for your specific, written consent.

  • Compliance with a Legal Obligation: This is when we need to process your data to comply with a legal or regulatory obligation.

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We have a legitimate interest in using your images to promote the success of our networking events. We will always try to make it clear that photos and videos are being taken. If you do not wish to be included in any photos or videos, you have the right to object. You can do this by informing the photographer or a member of our staff at the event. We will make a reasonable effort to ensure you are not included in any future promotional materials.

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4. WHO WE SHARE YOUR PERSONAL DATA WITH

We may have to share your personal data with the parties set out below for the purposes mentioned in this policy:

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  • Other Members: We may share your business details (e.g., name, business name, sector) with other members to facilitate networking and business opportunities. You are politely asked to use this information responsibly and to comply with all data protection laws when contacting other members.

  • Service Providers: We work with third-party service providers who help us operate our business. This includes:

    • IT and system administration services.

    • Professional advisers (e.g., lawyers, accountants).

    • Payment providers (e.g., Stripe, Evetnbrite, Wix) to process your membership fees.

  • WhatsApp: If you choose to join a UNO Networking WhatsApp group, your mobile phone number and any information you share within the group will be processed by WhatsApp. Your use of WhatsApp is subject to their own Privacy Policy and Terms of Service, and we are not responsible for their data processing activities.

  • Regulators and Other Authorities: We may share your data with regulators, law enforcement, or other authorities where required by law.

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We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

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5. INTERNATIONAL TRANSFERS

The data we collect may be transferred to and stored in countries outside the UK, but only with appropriate safeguards. If we transfer your data to a country that is not deemed "adequate" by the UK government, we will ensure that a transfer mechanism is in place to protect your data (e.g., Standard Contractual Clauses).

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6. DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

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7. DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Generally, we will retain your data for the duration of your membership plus a reasonable period afterward to comply with legal obligations and to handle any disputes.

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8. YOUR LEGAL RIGHTS

Under UK data protection law, you have the right to:

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  • Request access to your personal data (commonly known as a "data subject access request").

  • Request correction of the personal data that we hold about you.

  • Request erasure of your personal data.

  • Object to processing of your personal data where we are relying on a legitimate interest.

  • Request the restriction of processing of your personal data.

  • Request the transfer of your personal data to you or a third party.

  • Withdraw consent at any time where we are relying on consent to process your personal data.

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If you wish to exercise any of these rights, please contact us using the details provided at the beginning of this policy.

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You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

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9. CHANGES TO THIS PRIVACY POLICY

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on our website and, where appropriate, by email.

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